A QUORUM WAS PRESENT.


COUNCIL MEMBERS PRESENT:
AARON GROFF
SARAH B. JOHNSON
ABHIJEET UTTURKAR
JOEL PATTERSON
CHRISTINA BARON
PATRICK POWERS
KENT POOL 
JASON KNAPE


CITY STAFF PRESENT:
MARIELA RODRIGUEZ

KATIE LEWIS

KIMBERLY KOPECKY
ZACH GOODLANDER
BYRON BROWN
JOSH GREEN
SHARON VALIANTE
KENNY SEYMOUR
JOSH BROTHERS
CLIFF BROUHARD
ERIN TUREAU
MARIAH GALLEGOS
TIFFANY STODDER 

ABRAN LOPEZ

BEN GLYNN

HEIDY TAYLOR

KEVIN ZIESCHANG

JESUS ESCOBAR

EMERSON CLEMENT (INTERN)

NICK FLORES (INTERN)

MARISSA LANCE (INTERN)

CAROLINA SALINAS GARCIA (INTERN)

OTHERS PRESENT:

MIKE HALDE 

JEFF JAMES

AARON C. 

AND 2 OTHERS THAT DID NOT SIGN IN. 

MARIELA RODRIGUEZ THANKED MAYOR AARON GROFF ON BEHALF OF STAFF FOR ALL HIS HARD WORK AND DEDICATION. 

KIMBERLY KOPECKY AND KATIE LEWIS PRESENTED MAYOR GROFF WITH COMMEMORATIVE GIFTS. 

ZACH GOODLANDER, ACTING CITY MANAGER, GAVE THE FOLLOWING UPDATES ON STAFF:

INTERNS

• EMERSON CLEMENT - COMMUNICATIONS DEPARTMENT
• NICK FLORES- I.T. DEPARTMENT GIS DIVISION
• MARISSA LANCE- FINANCE DEPARTMENT
• CAROLINA SALINAS-GARCIA - ECONOMIC DEVELOPMENT 

NEW HIRES

• CHRISTINA RENDON WATSON - CUSTOMER SERVICE REPRESENTATIVE
• JAYDAH LAKE- UTILITY SERVICES SPECIALIST
• BEN GLYNN- ASSISTANT DIRECTOR OF UTILITIES

WATER PLANT NO. 2 – PUMP STATION AND GROUND STORAGE TANK (GST):

• THE CONTRACTOR HAS COORDINATED WITH CENTERPOINT FOR ELECTRICAL SERVICE.  PLANNED CONNECTION EARLY 2025

•  ELECTRICAL DUCT BANK FOR ELECTRICAL BUILDING AND GENERATOR HAVE BEEN PLACED.

• CONTRACTOR IS PLACING CONCRETE FOR PUMP STATION FOUNDATION, GENERATOR PAD.  GRADE BEAMS ARE COMPLETE AND 60” OF FORMS ARE IN PLACE.

• DUE TO ADDITIONAL REQUIRED WELL QUALITY SAMPLES AND INCREASED LAB PROCESSING TIME THE PROJECT HAS MOVE BEHIND SCHEDULE BY APPROXIMATELY 2 WEEKS.

•  CONSTRUCTION PROJECT IS CURRENTLY 25% COMPLETE BASED ON DAYS (147/577).

•  CONSTRUCTION PROJECT IS CURRENTLY 25% COMPLETE BASED ON DOLLARS SPENT. 

• TO DATE WE HAVE BEEN INVOICED FOR $3,569,3300.00 FOR THE PROJECT ($14,434,000.00 BUDGET). 

ELEVATED STORAGE TANK (EST):

• STEEL PANELS FOR ELEVATED STORAGE TANK BOWL HAVE BEEN DELIVERED AND FABRICATION HAS BEGUN.

• WEATHER HAS DELAYED THE START OF TANK CONSTRUCTION, BUT THE PROJECT IS STILL ON SCHEDULE.

• TANK RAISING TO TAKE PLACE MID TO LATE JULY.

• CURRENT ESTIMATED COMPLETION IS THE END OF 2024.

• CONSTRUCTION PROJECT IS CURRENTLY 54% COMPLETE BASED ON DAYS (214/400)

• CONSTRUCTION PROJECT IS CURRENT 54% COMPLETE BASED ON DOLLARS SPENT.

• TO DATE WE HAVE PAID $2,322,373.50 FOR THE PROJECT.  ($4,285,000.00 BUDGET)

ZACH EXPLAINED THE TIMELINE OF THE AGREEMENT. 

AT THE JUNE 14, 2024, PARKS & RECREATION COMMISSION MEETING, MEMBERS DID DISCUSS THE CONTINUED DELAY WITH TXDOT AND SOME MEMBERS HAVE EXPRESSED POTENTIALLY NOT MOVING FORWARD WITH THE ART ON THE TRAFFIC BOXES AT THIS TIME AND RECONSIDERING ONCE REVIEWS, ETC OF THE AGREEMENT ARE COMPLETED. SOME MEMBERS CONSIDERED MOVING FORWARD WITH A DISCUSSION OF FUTURE ART AROUND THE CITY THAT DOES NOT REQUIRE AN AGREEMENT WITH A DIFFERENT ENTITY. AT THE NEXT PARKS & RECREATION MEETING, THERE WILL BE AN ITEM ON THE AGENDA FOR DISCUSSION AND POSSIBLE ACTION REGARDING THE ART BOXES. THIS WAS PREVIOUSLY ON THE JANUARY 12, 2024 AGENDA AND THE MOTION FAILED.

TIFFANY STODDER ANSWERED QUESTIONS FROM COUNCIL. 

COUNCIL MEMBER KNAPE ASKED TO PULL  ITEM A FOR DISCUSSION. 

A MOTION WAS MADE BY COUNCIL MEMBER KNAPE TO APPROVE CONSENT ITEMS B-J . IT WAS SECONDED BY COUNCIL MEMBER POOL. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: 

AYES: BARON, JOHNSON, PATTERSON, POOL, POWERS, UTTURKAR, KNAPE
NAYS:
ABSTAIN:
ABSENT:

MOTION APPROVED

A MOTION WAS MADE BY COUNCIL MEMBER KNAPE TO APPROVE CONSENT ITEM A WITH THE AMENDMENT FOR THE START TIME FOR THE SPECIAL MEETING ON MAY 14 AT 4:31PM. IT WAS SECONDED BY COUNCIL MEMBER BARON. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: 



AYES: BARON, JOHNSON, PATTERSON, POOL, POWERS, UTTURKAR, KNAPE
NAYS:
ABSTAIN:
ABSENT:


MOTION APPROVED

MAYOR WAS INFORMED BY THE COUNTY ELECTION OFFICIAL THAT THE RESULTS FOR THE RUNOFF ELECTION WOULD NOT BE OFFICIAL UNTIL FRIDAY AFTER 5:00PM.

BUSINESS ITEMS A-D WILL MOVE TO WEDNESDAY JUNE 26TH 2024 AT 5:30 PM. 

TIFFANY STODDER EXPLAINED STAFF ADVERTISED FOR BIDS ON MAY 09, 2024. THE CITY RECEIVED ONE RESPONSE FOR THE PROJECT ON JUNE 06, 2024. STAFF REQUESTED THE DESIGN TEAM EVALUATE THE BID RESULTS IN COMPARISON TO THEIR COST ESTIMATE TO DETERMINE ANY COST DISCREPANCY. 

THE BID RESULTS FOR THE BASE BID IS $3,260,220.10

THE BASE BID WITH ALTERNATES IS $4,369.566.10

STAFF IS WORKING TO RE-ADVERTISE THE PROJECT AND ANTICIPATE BRINGING IT BACK TO COUNCIL IN AUGUST. 

CITY STAFF ANSWERED QUESTIONS FROM COUNCIL. 

A MOTION WAS MADE BY COUNCIL MEMBER KNAPE TO REJECT BID #2024-041 FOR THE HARRIS STREET PROJECT. IT WAS SECONDED BY COUNCIL MEMBER JOHNSON. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: 

AYES: BARON, JOHNSON, PATTERSON, POOL POWERS, UTTURKAR, KNAPE
NAYS:
ABSTAIN:
ABSENT:


MOTION APPROVED

ERIN TUREAU EXPLAINED THE CITY IS REQUIRED TO GO OUT FOR A REQUEST OF PROPOSALS EVERY 5 YEARS. THE CITY RECEIVED RESPONSES FROM FIVE DIFFERENT AUDITING FIRMS. A COMMITTEE WAS FORMED AND REVIEWED THE FIRMS AND DETERMINED CROWE LLP HAS THE BEST VALUE AND MOST ADVANTAGEOUS PROPOSAL.

ERIN ANSWERED QUESTIONS FROM COUNCIL. 

A MOTION WAS MADE BY COUNCIL MEMBER JOHNSON TO APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE ENGAGEMENT LETTER WITH CROWE, LLP.

.IT WAS SECONDED BY COUNCIL MEMBER KNAPE. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: 

AYES: BARON, JOHNSON, PATTERSON, POOL, POWERS, UTTURKAR, KNAPE
NAYS:
ABSTAIN:
ABSENT:


MOTION APPROVED

SHARON VALIANTE EXPLAINED THIS RESOLUTION IS SOMETHING WE ADOPT YEARLY. CENTERPOINT FILED AN APPLICATION TO INCREASE SYSTEM WIDE TRANSMISSION AND DISTRIBUTION RATES BY $60 MILLION PER YEAR. PER CENTERPOINT, THE IMPACT ON AN AVERAGE TO RESIDENTIAL CUSTOMER WOULD BE ABOUT $1.25 PER MONTH.

A MOTION WAS MADE BY COUNCIL MEMBER KNAPE TO ADOPT RESOLUTION NO. 2024-620 TO DENY THE RATE CHANGE APPLICATION PROPOSED BY CENTERPOINT .IT WAS SECONDED BY COUNCIL MEMBER POOL. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: 

AYES: BARON, JOHNSON, PATTERSON, POOL, POWERS, UTTURKAR, KNAPE
NAYS:
ABSTAIN:
ABSENT:


MOTION APPROVED

MAYOR GROFF PRESENTED A PROCLAMATION FOR PARKS AND RECREATION MONTH IN JULY.

TIFFANY STODDER UPDATED COUNCIL WITH THE FOLLOWING:

• PHASE II DESIGN WAS SUBMITTED AND REVIEWED 

• STAFF AND THE DESIGN TEAM MET ON SITE ON JUNE 6

• PHASE II HAS BEEN DESIGNED CONSIDERING SINGLE PHASE ELECTRICAL BUT ARE WAITING FOR CENTERPOINT TO DETERMINE IF THE PROJECT QUALIFIES FOR THREE PHASE ELECTRICAL

• STAFF ANTICIPATES FINAL PLANS AND SPECIFICATIONS INCLUDING ANY ELECTRICAL REVISIONS FOR REVIEW AND TO PROVIDE COMMENTS BY MID AUGUST 

• STAFF ANTICIPATES ADVERTISING THE PROJECT FOR BIDS IN SEPTEMBER

• FRIDAY JUNE 14 HALFF DESIGN TEAM PRESENTED A RENDERING FOR PHASE THREE TO THE PARKS AND REC COMMISSION.

• ONCE THE COMMENTS ARE ADDRESSED AND THE RENDERING IS FINALIZED HALFF WILL PROVIDE A COST ESTIMATE AND SCHEDULE TO COMPLETE THE DESIGN FOR PHASE III 

STAFF ANSWERED QUESTIONS FROM COUNCIL.

A MOTION WAS MADE BY COUNCIL MEMBER KNAPE TO  ADD THIS ITEM TO THE FUTURE JULY MEETING AGENDA. IT WAS SECONDED BY COUNCIL MEMBER POOL. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: 

AYES: BARON, JOHNSON, PATTERSON, POOL, POWERS, UTTURKAR, KNAPE
NAYS:
ABSTAIN:
ABSENT:


MOTION APPROVED

A MOTION WAS MADE BY COUNCIL MEMBER KNAPE TO ADJOURN INTO EXECUTIVE SESSION PURSUANT TO SECTION 551.074 OF THE TEXAS OPEN MEETINGS ACT.IT WAS SECONDED BY COUNCIL MEMBER UTTURKAR. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: 

AYES: BARON, JOHNSON, PATTERSON, POOL, POWERS, UTTURKAR, KNAPE
NAYS:
ABSTAIN:
ABSENT:


MOTION APPROVED

MAYOR GROFF ADJOURNED THE MEETING INTO EXECUTIVE SESSION AT 6:38 PM. 

MAYOR GROFF RECONVENED THE REGULAR MEETING AT 7:10 PM.

THERE WAS NO ACTION ON THIS ITEM.

COUNCIL MEMBER BARON ANNOUNCED SHE WILL NOT BE AT THE JULY 09, 2024 SPECIAL MEETING. 

A MOTION WAS MADE BY COUNCIL MEMBER KNAPE TO ADJOURN.IT WAS SECONDED BY COUNCIL MEMBER UTTURKAR. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: 

AYES: BARON, JOHNSON, PATTERSON, POOL, POWERS, UTTURKAR, KNAPE
NAYS:
ABSTAIN:
ABSENT:


MOTION APPROVED

MAYOR GROFF ADJOURNED THE MEETING AT 7:11 PM.

** FOR THE FULL DISCUSSION ON ANY OF THE ITEMS, REFER TO THE CITYS WEBSITE TO VIEW THE VIDEO**